Board Agenda

BOARD OF EDUCATION - REGULAR MEETING

Thursday, August 13, 2020

Library, 6:30 p.m.

Accessible to the Handicapped

1.         Call to Order

2.         Pledge of Allegiance 

3.         Public Forum

                        a.         Capital Project – Mike Harris

                        b.         Reopening Plan

                        c.         Board Goals   2020-2021

 

4.         Recommended Action:

a.                Approval: Minutes of July 7, 2020 Reorganizational Meeting and July 27, 2020 Emergency Meeting

b.               Approval: Warrants

c.      Approval: Treasurer’s Reports

d.               Approval: Course Credit Request

e.                Approval: Deputy Tax Collectors

f.                Probationary Appointment: Teaching Assistant

g.               Approval: Confirm Tax Rolls and Authorized the Tax Levy

h.               Approval: Cafeteria Prices for 2020 – 2021

i.                 Approval: Declare Equipment as Surplus

j.                 Approval: Reopening Resolution

k.               Approval: Board Policy

l.                 Approval: Roth Amendment

m.              Approval: Revised Instructional Calendar

n.               Approval: Appointment as Modified Soccer Coach

o.               Approval: Appointment as District Covid-19 Safety Coordinator

 

 

 

 

5.         Superintendent's Report

6.         Board Committees

 

7.         Board Comments

 

8.         Adjournment


4a.       On the recommendation of the Board President, on a motion by               , seconded by                            the Board votes to approve the minutes of the July 7, 2020 reorganizational meeting and July 27, 2020 Emergency Meeting.

                                                                                                                        Vote: Yes -          No -                

4b.       On the recommendation of the Board President, on a motion by               , seconded by                            the Board votes to accept the warrants:

-        #2 Fund A with 86 checks written for a total of $286,893.87

-        #1 Fund C with 6 checks written for a total of $3,097.63

-        July/August 2020 Benefits with 3 checks written for a total of $36,966.25

-        July 2020 Payroll with 17 checks written for a total of $108,704.33

Vote: Yes -                                No -                             

4c.        On the recommendation of the Superintendent, on a motion by                 , seconded by          , the Board votes to approve the Treasurer’s Reports for June  2020.

                                                                                                                  Vote: Yes -                  No -                                                                                                          

4d.       On the recommendation of the Superintendent, on a motion by                 , seconded by                , the Board votes to approve the Education Course Request as submitted by Josephine Thoburn for 3 credits each (total 30 credits towards Master’s Degree):

·        “Diversity in Education”

·        “History of School Mathematics I”

·        “Advance Adolescent Math Curriculum”

·        “Educational Assessment & Evaluation”

·        “History of School Mathematics II”

·        “Integrating Technology in Education”

·        “Enrichment Topics in Elementary and Middle School Mathematics”

·        “Mathematics for Adolescent Teachers”

·        “Seminar in Math Education”

·        “Problems in Adolescent Math”                                                  Vote: Yes -         No –                              

4e.        On the recommendation of the Superintendent, on a motion by                              , seconded by                               

            the Board votes to approve the following Community Bank NA employees as Deputy Tax Collectors for the 2020-2021 school year:                                               Leslie Beauchamp                                                                                                            Bryan Parker

                                                                        Barbara Bolognia                                  Linda Rodriguez                                            

                                                                        Sarah Morin                                          Lisa Bolton

                                                                        Kaylee Houghtaling

                                                                                                                        Vote: Yes -         No –                                                                                                              

4f.        On the recommendation of the Superintendent, on a motion by                 , seconded by                                     , the

            Board votes to approve the following probationary appointment:

(a)              Name of appointee: Heidi Hitchcock      

(b)        Date of commencement of probationary service: 9/1/20

(c)        Expiration date of the appointment: tentative 8/31/24

(d)             Certification status:  Teaching Assistant, Level 1

(e)              Compensation and benefits: TBD

                                                                                    Vote: Yes -         No –                            

 

 

 

 

 

 

 

 

 

4g.       On the recommendation of the Superintendent, on a motion by             , seconded by             , the Board votes to approve the foregoing resolution to confirm tax rolls and authorize tax levy:

            WHEREAS the Board of Education has been authorized by the voters at the Annual School Meeting to raise for the current budget of the 2020-2021 school year a sum not to exceed $6,325,000 with an additional $220,075 for the library levy; THEREFORE BE IT RESOLVED, that the board fix the equalized tax rates by towns and confirm the extension of the taxes as they appear on the following described tax roll:

Name of Town

Total Assessed Valuations by Towns

Equalized Tax Rate by Towns

Total Tax Levy by Towns

Tax Rate per Thousand

 Webb

 

Forestport

$1,729,492,338

 

 

 

$   150,169,759

88%

 

 

 

83%

             5,791,802.50      (School)                                                                           

                201,522.68      (Library)                                                        

             5,993,325.18       (Total)

                                                            

                533,197.50       (School)                                          

                  18,552.32      (Library)                                                               

                551,749.82       (Total)

                3.348845     (School)                                                                           

                     .116521    (Library)                                                        

                   3.465367       (Total)

                                                            

                   3.550632    (School)                                          

                     .123542      (Library)                                                               

                   3.674174       (Total)

 TOTALS

$1,879,662,097

XXX

                                 $6,325,000.00                School

                                 $   220,075.00                Library

                                 $6,545,075.00                Total

AND BE IT HEREBY DIRECTED THAT the tax warrant of this board, duly signed shall be affixed to the above-described tax rolls authorizing the collection of said taxes to begin September 1, 2020 and end October 31, 2020 giving the tax warrant an effective period of 61 days at the expiration of which time the tax collector shall make an accounting in writing to the board; AND IT IS FURTHER DIRECTED THAT the delinquent tax penalties shall be fixed as follows: 1st month free period, 2nd month interest of 2 percent added.

MOTION CONCERNING TAX WARRANT

BE IT ADDITIONALLY RESOLVED AS FOLLOWS:

To the collector of the Town of Webb Union Free School District in the Town of Webb, Herkimer County and Town of Forestport, Oneida County, in the State of New York.

You are hereby commanded: 

·        To give notice and start collection on September 1, 2020  in accordance with the provisions of Section 1322 of the Real Property Tax Law. To give notice that tax collection will end on October 31, 2020. To collect taxes in the total sum of $6,454,075 in the same manner that collectors are authorized to collect town and county taxes in accordance with the provisions of Section 1318 of the Real Property Tax Law.

·        To make no changes or alterations in the tax warrant or the attached tax rolls but shall return the same to the board of education according to provisions of Section 1316 of the Real Property Tax Law.

·        To forward by mail to each owner a statement of taxes due on his property on press-numbered tax bill forms provided by the school district in accordance with the provisions of Section 922 of the Real Property Tax Law.

·        To receive from each of the taxable corporations and natural persons the sums listed on the attached tax rolls without interest penalties when such sums are paid before the end of the first month of the tax collection period. To add two percent interest penalties to all taxes collected during the second month of the tax collection and to add three per cent interest penalties to all taxes collected during any part of the third month of the tax collection period and to account for such sums as income due to the school district.

·        To issue receipts only on forms provided by the school district in acknowledgement of receipt of payments of taxes and to retain, preserve and file exact carbon copies of all such receipts issued as required by Section 987 of the Real Property Tax Law.

·        To promptly return the warrant at its expiration and if any taxes on the attached tax rolls shall be unpaid at that time, deliver an accounting thereof on forms showing by town the total assessed valuation, tax rate, the total tax levy, the total amounts remaining uncollected as required by Section 1330 of the Real Property Tax Law.

The warrant is issued pursuant to Sections 910, 912 and 914 of the Real Property Tax Law and is delivered in accordance with Sections 1306 and 1318 of this law. It is effective immediately after it is properly signed by a majority of the board of education. The warrant shall expire on the date stated above unless a renewal or extension has been endorsed on the face of this warrant in writing in accordance with Section 1318, subdivision 2 of the Real Property Tax Law.

Vote: Yes -       No -                      

 

 

 

 

 

 

 

4h.       On the recommendation of the Superintendent, on a motion by           , seconded by          , the Board votes to approve the 2020-2021 School Lunch Prices:

 

BREAKFAST

PK-5

6-12

Adult *plus tax*

Meal Deal

(Main, Fruit/Juice & Milk/Juice)

$1.75

$2.00

n/a

Ala Carte

Main Breakfast Item Only

Daily Special

Bagel w/cream cheese

Cereal w/Milk

Pop Tart

Parfait w/granola

$2.00

 

 

 

 

 

$2.25

 

 

 

 

 

$2.25

 

 

 

 

$2.77

 

LUNCH

PK-12*

Adult *plus tax*

Meal Deal

(Main, Vegetable, Fruit, Juice/Milk)

$2.25 (PK-5)

$2.65 (6-8)

$2.75 (9-12)

n/a

2nd Meal

$3.00

n/a

Main Only

Daily Special

PBJ

Hotdog

Salad Bar

Large Soup

$2.00

$2.77

 

Milk/Juice

$0.50

$0.75

Fruit/Veggie/Side Items

Small Soup

$0.75

$0.75

$1.00

$1.75

Extra Condiments

(ie Peanut Butter, salad dressing etc.)

$0.50

$0.50

Ice Cream

$0.75

$1.00

Vending Drink

$1.50

$1.50

 

4i.        On the recommendation of the Superintendent, on a motion by                 , seconded by                , the Board votes to approve and declare surplus the following equipment:

Type

Model

Serial Number

TOW Tag

Elmo Doc Cam

HV-5100XG

562846

WJJ002636

HP Scan Jet 4850

L1950A

CN59ATA0VT04BT

WJJ002579

HP Scan Jet G4010

L1956A

CN055A60C7052R

WJJ002606

HP Keyboard

SK-2120

CT:BEXHP0ACP13G1V

HP Keyboard

SK-2120

CT:BEXHP0ACP138TP

HP Keyboard

SK-2120

CT:BEXHP0ACP13F1Y

HP Keyboard

KU-1156

BDMGH0CVB5V6OR

HP Keyboard

KU-1156

Apple Keyboard

A1314

3303917V8848A

Apple Keyboard

A1314

330480P7H848A

Apple Keyboard

A1048

KY64108PRVZSA

HP EliteDesk

800-G2

2UA6141J8C

HP Monitor

LA1905wg

CNC0190VW8

(10) Labsonic Headphones

LS 255 RED

IO Gear Keyboard

GKM611B

OU15USZ2801437

Telex Headphones

610

Sony DVD/CD Player

DVP-NS710H

1289

Monitor Speaker

Rev A00

CN-0C730C-17623-92A-3720

Coby Headphones

CVM361

Apple Ipad

A1458

DMQKPV8RF182

Apple Ipad

A1395

DMPGYNHDFHW

Nortel Phone

NTYS02

Dell Computer Speaker

CN5N3566980024M0787

Axis Comm Cam

00408CC10674

Apple Imac

A1311

QP1140C6DNM

WJJ002590

Apple Imac

A1224

W88230YLZE3

1267

Apple Imac

A1311

QP1140CADNM

766

Apple Imac

A1311

D25HD051DPNW

817

2 HP Mouse

3 Dell Mouse

Acer Chromebook

C720

NXSHEAA0044070C52B7600

WJJ003282

Acer Chromebook

C720

NXSHEAA0044070C5347600

WJJ004358

Acer Chromebook

C720

NXSHEAA00450214F957600

WJJ002816

Acer Chromebook

C720

NXSHEAA00450214FB27600

WJJ002870

Acer Chromebook

C720

NXSHEAA00442807DBE7600

WJJ003448

Acer Chromebook

C720

NXSHEAA00450214FDF7600

WJJ002882

Acer Chromebook

C720

NXSHEAA0044070ADE57600

WJJ003426

Acer Chromebook

C720

NXSHEAA00442807E007600

WJJ003226

Acer Chromebook

C720

NXSHEAA0044090A62B7600

na

Acer Chromebook

C720

NXSHEAA00450214F917600

WJJ002864

Acer Chromebook

C720

NXSHEAA0044070C5077600

WJJ003420

Acer Chromebook

C720

NXSHEAA0044070C51D7600

Acer Chromebook

C720

NXSHEAA00450214FF07600

WJJ002888

Acer Chromebook

C720

NXSHEAA00450214F277600

WJJ002844

Acer Chromebook

C720

NXSHEAA00435106F9E7600

NA

Dell Chromebook

3180

fr35zm2

WJJ004621

Dell Chromebook

3180

dj372g2

WJJ004289

Dell Chromebook

3180

2cy62g2

WJJ004326

Dell Chromebook

P227

jmh18b2

WJJ003846

Dell Chromebook

3180

fn872g2

WJJ004328

Dell Chromebook

3180

fbvw1g2

WJJ004330

Dell Chromebook

P227

9MX98B2

WJJ003868

Dell Chromebook

P227

1YFMKD2

WJJ003932

Dell Chromebook

P227

8BVLKD2

WJJ004344

Dell Chromebook

P227

1TBMKD2

WJJ004340

Dell Chromebook

P227

DMX98B2

WJJ003876

Projectors

EX321-ST

1002867

838

Projectors

EX321-ST

1002845

780

Projectors

EX321-ST

2211

WJJ002557

Projectors

VS1493

TBY142901743

2133

Projectors

VS1493

TBY142901736

2028

Projectors

XD206U

1007970

464

Aver Media Doc Cam

aver vision 300p

38661 7030

775

Aver Media Doc Cam

aver vision 300AF+

5154808050P

798

Aver Media Doc Cam

aver vision 300p

32857 7030

2040

PA Computer speakers

(17) Califone Head Phone

34B-IR

(7) M Audio PC Speakers

Studio AV 40

WJJ002509

Dell Ink Cartridge

3110cn

CN0RF013719716470680

Magenta

Dell Ink Cartridge

3110cn

CN0PF0307197172E0274

Black

Dell Ink Cartridge

3110cn

CN0NF556719717270586

Yellow

Dell Ink Cartridge

3110cn

CN0PF029719717370759

Cyan

Dell Ink Cartridge

3110cn

CN0RF0137197174H0385

Magenta

smartboard

sb680

SB680-R1-003361

2090

smartboard

sb680

sb680-m2-c52489

854

smartboard

sb680

sb680-m2-e30331

na

smartboard

sb680

sb680-m2-d07610

841

Dell PC Speaker

C730C

CN0C730C7162392A3506

Dell PC Speaker

UH837

CN0UH8374822084Q00SX

Dell Printer

3100CN

CN0P4843719714ATA162

1157

APC Battery UPS

Smart-UPS 2200

BS0803005187

APC Battery UPS

Smart-UPS 750

SMT750

APC Battery UPS

Smart-UPS 1000XL

WS9936014911

APC Battery UPS

Smart-UPS

SC1500

HP AIO

HP 400-G1

MXL4091BHG

1521

HP AIO

HP 400-G1

MXL4091BHH

1534

HP AIO

HP 400-G1

MXL4091BH5

1536

HP AIO

HP 400-G1

MXL4091BH4

1537

HP AIO

HP 400-G1

MXL4091BH8

1535

HP AIO

HP 400-G1

MXK4091BGV

1523

HP AIO

HP 400-G1

MXL4091BGM

1526

HP AIO

HP 400-G1

MXL4091BH2

1527

HP AIO

HP 400-G1

MXL4091BHJ

1533

HP AIO

HP 400-G1

MXL4091BGK

1532

UTC Retail Cashier Machi

3170

OB09620142

Security Camera

M3204

00408cbca0bc

na

Security Camera

209mfd

00408c8765fs

564

Dell Monitor

137070

Dell Monitor

cnfss1101700100093b0211a

Dell Monitor

1908fpt

cn0g434h7161886qrdsla00

Dell Monitor

137068

Dell Monitor

cnfss1101700100092q1787a

HP Compaq Computer

HP Compaq 6005 Pro SFF

2ua0251zfx

3195

HP Compaq Computer

HP Compaq 6005 Pro SFF

2ua115045y

751

HP Server

R2STD

168271118049

2 HP Keyboards

SK-2120

3 Dell Keyboards

Targus Keyboard

HP Compaq Computer

HP Compaq 6005 Pro SFF

2ua0251zfr

811

HP Monitor

HP Compaq LA1905wg

CNC0190VYX

1577

HP Keyboard

CT: BDMGH0CHH6SE8W

Xerox Printer

DocuPrint P1210

JC6800469A

40

Dell Monitor

CN:FS-S11017001000-92M-1167-A

1579

Dell Monitor

1578

Nortel Switch

2526T

LBNNTBMMD441865

1580

Smart UPS

SC1500

5S0836T20280

1584

Dell Computer

Optiplex 740

1Z25QBD1

562

Nortel Networks/Phone Server

NTDK92

M200303

1581

Nortel Networks/Phone Server

NTDU14

NTDU14DA01

1582

Microsfot Server

NTUB31AAE5

1583

Dell Monitor

REV.A04

CN-0Y4299-71618-61L-ALQG

1585

Dell mouse

Logitech mouse

Dell Keyboard

REV. A00

CN-0MW437-37172-67D-0581

Keyboard

250 Keyboard

PN-867633-0403

Robotics Fax/Modem

Sportster 33.6

21NJ2B67F25K

Dell Monitor

1669

HP Keyboard

KU-1156

BDMGH0CWU8T1IV

Dell Speaker

Rev A01

CN-OUH837-48220-84u-0113

HP Keyboard

KU-1156

BDMGH0CVB5V6M1

HP Keyboard

KU-1156

BDMGH0CVB5V6MM

HP Mouse

Imac

QP0450BTDNP

815

Imac

QP1140C9DNM

829

                                                                                                            Vote: Yes -        No -                                              

4j.        On the recommendation of the Superintendent, on a motion by                 , seconded by       , the Board votes to approve the foregoing resolution:

            WHEREAS, on March 16, 2020, the New York State Governor declared, under Executive Order 202.4, all schools within New York State to be closed to students no later than March 18, 2020 for a period of two weeks, ending on April 1, 2020; and

            WHEREAS, various subsequent executive orders were issued by the New York State Governor resulting in the closure of schools to students for the remainder of the 2019-2020 school year as a result of the COVID-19 pandemic; and

            WHEREAS, on or about July 13, 2020, the New York State Department of Health issued interim guidance for in-person instruction at Pre-K to Grade 12 schools during the COVID-19 public health emergency for the 2020-2021 school year; and

            WHEREAS, on or about July 16, 2020, the New York State Education Department released reopening guidance for schools for the 2020-2021 school year.

            NOW, THEREFORE, the Board of Education resolves as follows:

1.      In an effort to comply with reopening requirements, the Board hereby temporarily suspends any Board policy or administrative regulation/procedure that conflicts with any current or future federal, state, or county law, regulation, executive order, or guidance released for the purpose of reopening of schools during the period of the COVID-19 pandemic.

2.      The Superintendent of Schools is authorized to follow the federal, state, or county laws, regulations, executive orders, or guidance and to take such action as reasonably necessary and proper for the purpose of reopening of schools.

Vote: Yes -        No -                      

4k.       On the recommendation of the Superintendent, on a motion by                 , seconded by       , the Board votes to approve the revised Board Policy: 503.11 – Privacy and Security for Student Data and Teacher and Principal Data and Edlaw 2d 503.11 addendum.

                                                                                                                        Vote: Yes -        No -                      

4l.        On the recommendation of the Superintendent, on a motion by                 , seconded by                 , the Board votes to approve the foregoing resolution:

WHEREAS, The Town of Webb UFSD (“District”) maintains the Town of Webb UFSD 403(b) Retirement Plan (“Plan”); and

WHEREAS, the Plan was duly adopted on the 1st day of January, 2009 by the District’s Board of Education (“Board”); and

WHEREAS, the Board desires to amend the Plan to permit Roth 403(b) Contributions and the in-plan rollover of a Non-Roth Account to a Roth Account;

NOW, THEREFORE, BE IT RESOLVED that section 6.6 Roth 403(b) Contributions of the Plan is hereby amended to read as follows;

6.6          Roth 403(b) Contributions

            ROTH contributions shall be allowed under the Plan. The rules of §1.401(k)–1(f)(1) and for designated Roth contributions under a qualified cash or deferred arrangement shall apply to designated Roth contributions under the Plan. Thus, a designated Roth contribution under the Plan is a section 403(b) elective deferral that is designated irrevocably by the Employee at the time of the cash or deferred election as a designated Roth contribution being made in lieu of all or a portion of the section 403(b) elective deferrals the Employee is otherwise eligible to make under the Plan.  A designated Roth contribution shall be  treated by the Employer as includible in the Employee's gross income at the time the Employee would have received the amount in cash if the Employee had not made the cash or deferred election (such as by treating the contributions as wages subject to applicable withholding requirements); The Plan will allocate Roth contributions to a  separate Account which shall be maintained in accordance with Treasury Regulation §1.401(k)–1(f)(3).  Gains, losses, and other credits and charges shall be separately allocated on a reasonable and consistent basis to each Participant's Roth contribution Account and the Participant's other Accounts under the Plan.

A designated Roth contribution under the Plan must satisfy the requirements applicable to section 403(b) elective deferrals  under the Plan and  the requirements of §1.403(b)–6(d). Similarly, a designated Roth account under the Plan is subject to the rules of Code sections 401(a)(9)(A) and (B) and §1.403(b)–6(e).  Notwithstanding section 6.1 [the eligible rollover provision], a direct rollover of a distribution from a Roth Account under the Plan will only be made to another qualified Roth contribution program described in Code section 402A or a Roth IRA described in Code section 408A, the Plan will only accept a rollover contribution to a Roth Account if it is a direct rollover from another qualified contribution program described in Code section 402A, and the Plan will only make or accept a rollover if the rollover is permitted under the rules of Code section 402(c).

BE IT FURTHER RESOLVED that the Plan shall include the following new section 6.7 Roth 403(b) Contributions;

6.7          In-plan rollover from a Non-Roth Account to a Roth Account

If the Adoption Agreement so specifies-OR-If the Plan includes a qualified Roth contribution program, a Participant, Beneficiary, or Alternate Payee may, consistent with IRC § 402A(c)(4), direct an in-Plan qualified rollover contribution into a Roth Account of an amount under a Non-Roth Account that, for a transfer before January 1, 2013, the Participant, Beneficiary, or Alternate Payee otherwise was entitled to receive as an Eligible Rollover Distribution, or for a transfer after December 31, 2012 is consistent with IRC § 402A(c)(4)(E).

                                                                                                                        Vote: Yes -              No -                           

4m.      On the recommendation of the Superintendent, on a motion by                 , seconded by                , the Board votes to approve the revised 2020-2021 instructional school calendar.                         

                                                                                                            Vote: Yes -        No -                                  

4n.       On the recommendation of the Superintendent, on a motion by                 , seconded by                , the Board votes to approve the appointment of the following as 2020-2021 fall coaches as per the Extra Duty Pay Schedule 2019 -2022  TOW Teachers’ Association Agreement:

Josephine Thoburn - Girls’ Modified Soccer        1st year -   $2,600          Vote: Yes -        No -                      

 

4o.       On the recommendation of the Superintendent, on a motion by                 , seconded by                , the Board votes to approve the appointment of the Rex Germer as the District Covid-19 Safety Coordinator.